Finance Officer – Accounts Payable – Pier One Sydney Harbour – Autograph Collection


Job Number 19136867
Job Category Finance and Accounting
Location Pier One Sydney Harbour| Autograph Collection| 11 Hickson Road|
Walsh Bay| New South Wales| Sydney| New South Wales| Australia
Brand Autograph Collection Hotels
Schedule Full-time
Position Type Non-Management/Hourly

Start Your Journey With Us
Marriott|s Autograph Collection features a select group of upscale and luxury
independent partner hotels| each with its own distinct personality|
experience| style and features. Located in major cities and desirable
destinations around the world| Autograph guests favor hotel stays that reflect
their own unique and personal styles. Be a part of our team and deliver an
innovative guest experiences that resists predictability.

Job Summary

General Activities

Prepare and maintain a list of specimen signature of approving authorities along with limits for approving any purchase of goods or services

Complete any projects| task or activities as assigned from time to time

Solve supplier related queries and provide necessary explanations

Extract entire expense report department level purchase and forward it to respective department for critique on weekly basis.

Invoice Posting

Acknowledge list of invoices submitted by receiving clerk

Review the completeness of the invoice| receiving report (generated by system)| delivery notes etc. for invoice booking

Verify that the total invoices matches and accurately posted onto SUN accounting system

Ensure that the supplier sends the invoice directly to the user department or the DOF

Banking Transactions and Bank Reconciliation

Ensure regular payment runs based on credit period as per supplier terms and volumes

Run supplier aging

Maintain a control list of cheques issued and signed

Maintain a serial control for all void cheques and ensure the actual cheque is marked void/ defaced

File all the paid invoices alphabetically supplier-wise

Month End Activities

Closely co-ordinate for a list of accrual to include back up is provided by receiving department purchase made through authorize purchasing software

Collect expense report for local conveyance| submitted by associates and provide for the expense

Provide for all monthly financial commitments like payment of hire purchase/ lease instalments| rentals etc.

Check supplier advance

Co-ordinate with representative from F&B area to review and reconcile both the beverage and food purchase log to verify that all invoices have been received| paid and/ or accrued for that period.

Closely co-ordinate with respective department to provide details for expense distribution: Details for liquor| valet parking| Driver’s for valet parking| internet income allocation| if any

Follow all company policies and procedures; ensure uniform and personal
appearance are clean and professional; maintain confidentiality of proprietary
information; protect company assets; protect the privacy and security of
guests and coworkers. Speak with others using clear and professional language;
prepare and review written documents accurately and completely; answer
telephones using appropriate etiquette. Develop and maintain positive working
relationships with others; support team to reach common goals; listen and
respond appropriately to the concerns of other employees. Move| lift| carry|
push| pull| and place objects weighing less than or equal to 10 pounds without
assistance. Perform other reasonable job duties as requested by Supervisors.